www.realtoractioncenter.com > For Staff > Electoral Services > Local Association Voter Contact Request Form

Local Association Voter Contact Request Form

Please note: Local Associations must have State Association submit email to David Watts, with text from this document.

Section I. Background Information
Requesting REALTOR^®Association*
Association Staff Submitting Request

Section II. Campaign Information
Purpose of Request for Voter Contact File	REALTOR^® Campaign in Support or Opposition to Issue REALTOR^® Campaign in Support of Candidate(s)

When does your Association anticipate the start of your campaign(s)?

Have you conducted any preliminary research that identifies some or all of the key voter groups that you will target to win your campaign(s)?	yes no
If “Yes,” when was the research conducted?

Do you plan to use outside consultants for your campaign(s), such as a pollster or media firm? If so, please identify

Section III. Staff and Financial Resources
Who is the lead Association staffer and their contact information for this project?	Please include name and contact information here.

Please identify any other Association staff who will be participating in this project.

Identify any and all third-party processors, consultant(s), and/or all other individuals who will have access to the Voter Contact Information.

What is the level of financial commitment by the Association to the campaign(s)?

What campaign activities do you anticipate using the voter contact file for?	Direct Mail - Number of Pieces: Phone Banks - Number of Calls: Email - Number of Email Addresses: Field Organizing/Mobilization Other Activities - Please specify:

Section IV. State Association Coordination**
Date of request to State Association

Staff person contacted at State Association

Number of voter contact files (exact or range) that State Association has agreed to allocate for use by Association

Notes: *The Association is responsible for determining how state and local laws apply to the proposed campaign. **Association must coordinate this request with the State Association. NAR must receive an email from your State Association acknowledging your campaign, in the format described in the State Association Acknowledgment of Electoral Services Voter Contact Request Form and Application.

Agreement
NAR's Electoral Services Program is funded by NAR using NAR corporate funds. Your state's laws may limit your Association's or NAR's participation in this program. Additionally, your state may also regulate or limit use of public voter files. You agree to assist and cooperate with NAR to assure that your participation in the Electoral Services Program is conducted in compliance with applicable local and state laws. In particular, Association shall have its attorney review the proposed campaign and advise regarding compliance with all applicable local and state laws and regulations, including identification of and satisfying all necessary requirements, such as filing forms, statements, or affidavits.

I verify that the above information is truthful and accurate; that I have the proper authority to execute this agreement on behalf of the Association; and that in consideration of NAR providing a non-exclusive limited license to receive and use voter contact and demographic information exclusively for the purposes described above, the Association shall be bound by the Electoral Services Program Terms of Use.

PLEASE READ: ELECTORAL SERVICES TERMS OF USE The Requesting REALTOR® Association (“Association”) agrees that the following terms of use govern its use of voter contact and other demographic information (“Information”) provided by NAR pursuant to the Electoral Services Program (“Program”): 1. NAR has obtained a limited license to use the Information from TargetSmart. The Association acknowledges that the Information is the property of third-party vendors. 2. The only Association staff, third-part consultants, and/or third-party processors authorized to view the Information will be those identified on the Voter Contact Request Form (“Authorized Users”). The Association warrants that all Information will be stored in a secure manner, adhering to all accepted industry standards for data security, including, but not limited to data encryption, physical and logical security, passwords, and third-party audits. 3. The Association will: a. consult with an attorney to affirm the legality of the proposed campaign; b. use the Information only for legitimate political purposes, as permitted under applicable local, state, and federal laws and regulations, and exclusively in the manner described on the Voter Contact Request Form; c. certify and affirm that all Authorized Users: have knowledge of, and will act in accordance with, all laws and regulations that govern and use of the Information; and agree to abide by state and local laws governing acceptable use of the Information. d. comply with all privacy and data protection laws, rules, and regulations which are applicable to Associations’ access to or use of the Information; e. identify, complete, and file any state or local affidavits or forms required as a result of conducting the campaign or use of the Information; f. assure that all political communications used in connection with the Information are: devoid of any reference to any selection criteria or the source of the recipient’s name and address; and not contain material that is threatening, hateful, or racially or ethnically objectionable; and g. maintain its user name and password in a secure place and only share them with Authorized Users. 4. The Association will not: a. use the Information for commercial, improper, or illegal purposes; b. publish or post the Information on the Internet; and c. sell, transfer, trade, or give license to any of the Information to any other entity, other than authorized third-party processors and consultants, without the knowledge and written approval of NAR. 5. The Association is expressly prohibited from using any or all of the Information for any non-political purpose. For clarity, this means the Association can not use or authorize use of the Information for any commercial solicitation, marketing, law enforcement, investigative, jury selection, epidemiological studies, non-political research, government identity authentication, identity scoring, or similar purpose. The Association may not use the Information as a factor in establishing an individual’s creditworthiness or eligibility for credit or insurance, membership, or employment. The Association can not allow the Information, in whole or part, to be used to append any data element to any database that will be used for any non-political purpose as described above. 6. The Association will pay TargetSmart for all files over and above the free downloads it receives from NAR. Following its data request, the Association will receive a cost estimate from TargetSmart and a final invoice from TargetSmart once TargetSmart has processed the order. TargetSmart will submit invoices monthly in arrears for all fees, charges and expenses payable by the Association, which shall be paid by Association within forty-five (45) days of the invoice date. Delinquent invoices shall accrue late charges of one and one-half percent (1 1/2%) per month or the maximum permitted by law, or part thereof, on the delinquent balance. If the Association has invoices sixty (60) days past due, NAR may deny the Association any further access to the Program. 7. This agreement is subject to an underlying agreement between NAR and TargetSmart. If the NAR/TargetSmart agreement terminates for any reason, any Voter Contact Request forms submitted by the Association and approved by NAR become null and void immediately and neither NAR nor Association will be liable to the other for any damages or other injury resulting from the termination. If the Association causes NAR to be in breach of its agreement with TargetSmart through the Association's use of the Information, Association shall at NAR’s request promptly return of the Information shared with the Association. NAR reserves the right, at its sole discretion, to deny the Association access to the Program at any time or to elect not to approve any Voter Contact Request Forms submitted by Association. 8. NAR makes no warranties as to the suitability or effectiveness of use of the Information for any purpose, or the accuracy of the Information. 9. If required by campaign finance or other state or local laws or regulations, Association shall pay NAR the difference between the fair market value of the Information provided to Association and the limit amount, if any, applicable to NAR’s contribution of the Information for use in the campaign. In such case, NAR will advise Association of the fair market value of the Information, the applicable contribution limit, and the corresponding payment required by Association to NAR. Association shall make such payment to NAR is before NAR will process the Association’s Voter Contact Request Form. 10. The Association shall indemnify and hold harmless NAR and its officers, directors, agents, and employees from and against any and all demands, claims, causes of action suits, proceedings, damages to persons or property, settlements, losses and liabilities, including reasonable attorneys' fees, arising out of the Association’s use of the Information in violation of all applicable laws and regulations governing the use of voter files, any applicable data licensing terms and conditions, or any provision of this Agreement. 11.Any local Association participating in the Program shall coordinate with its state association the number of free voter contact files (if any) the Association may receive for use in its campaign and will cause your State Association to send NAR an email acknowledging your campaign, in the format described in the “State Association Acknowledgment of Electoral Services Voter Contact Request Form and Application”. NAR ELECTORAL SERVICES PROGRAM PRICING (AS OF 01/10/2008)* A REALTOR® Association that would like to Pay for the use of additional voter contacts, or records that exceed the allotted number assigned to your state, the cost is $50 per one thousand voter records (one record = voter name + home address). A REALTOR® Association that would like to pay for the use of voter email addresses (these are not included in the NAR paid allotment per state), the cost is an additional $150 per one thousand records. A REALTOR® Association that would like to pay for the use of voter home phone numbers (these are not included in the NAR paid allotment per state), the cost is an additional $15 per one thousand records. *Prices are not guaranteed and are subject to change without notice. Contact NAR for current pricing schedule.

I have read the terms of use and agree to them.

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REALTOR® Party Action Center

Local Association Voter Contact Request Form